7 Tips To Prevent Your HR Files From Being Hacked
HR professionals realize that hackers will target their company's employee files, as they are loaded with key information (names and addresses to even social security numbers). To keep your employees' files/information safe, it starts with accepting that your company's security is only as strong as its weakest employee.
It Starts With Safe Cyber Security Policies
To minimize your company's exposure, we suggest training all employees on safe cyber security practices. That being said, we have listed below a number of key tips for keeping your company's HR data safe.
Click here to read Sophos.com's article, "How To Avoid Being Phished."
7 Tips To Keep Your Company's HR Files From Being Hacked
HR professionals realize that hackers will target their company's employee files, as they are loaded with key information (names and addresses to even social security numbers). To keep your employees' files/information safe, it starts with accepting that your company's security is only as strong as its weakest employee. It Starts With Safe Cyber Security Policies To minimize your company's exposure, we suggest training all employees on safe cyber security practices. That being said, we have listed below a number of key tips for keeping your company's HR data safe.
7 Tips To Keep Your Company's HR Files From Being Hacked
Tip #1: Mandatory Cyber Security Workshops - Your staff wants to do the right thing but many don't know what to do when it comes to opening an attachment to an e-mail. To keep your staff up to date on the cyber issues or phishing scams, consider creating a cyber-safety class for all employees. During this class, require them to sign a form acknowledging that they have received cyber security training, they understand your company's cyber security policies, and will not woefully open a virus on their computer.
Tip #2: Make Sure Your Employees Always Use A Strong Password - Hackers often gain entry via compromised passwords. To ensure your employees use strong passwords require the use of one uppercase letter, one number, and one symbol in their password, i.e., "Baseball@087" instead of "baseball" as a password.
Tip #3: Require Passwords To Be Changed - Train (or require) your employees to use a strong password for each site visited and to change their password every 120- to 180-days.
Tip #4: Teach Your Employees About Phishing Scams - Many employees have fallen victim to a phishing scam. To prevent an employee from opening an attachment or e-mail from a hacker, you should educate them on what a "phishing scam" looks like when it arrives in their inbox.
Tip #5: Require Employees To Have Password On Their Computer - Data breaches occur when an unauthorized person accesses another employee's computer. To reduce this issue make sure employees know not to leave their computer unattended without locking their screen (for Windows users, it's under Control Panel > System Security > Power Options > Change When Computer Sleeps).
Tip #6: Install A Password Management System - The most common passwords are "password" "123456," "12345678," and "1234." Without help, your employees may use easily hackable passwords. By the way, a good password manager can help eliminate this issue by creating an ultra-strong password for every time an employee visits a website.
Tip #7: Block File Types That Often Carry Malware - Block executable file types from being received by e-mail or downloaded from the Internet. It is unlikely that your organization will ever need to receive these types of files from the outside world.
Executive Summary: As your staff accesses their e-mail and/or company files via mobile or tablet device, it just opens up gateways to hack your company's employee data. IT professionals know they cannot fight this battle alone. That said, it is imperative for your HR department and staff to know what to look for in this ever-changing landscape.
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